Time & Expense Tracking Software

A time tracker that actually meets your needs

Help your people to log and track the time they spend on every project. Generate advanced timesheet reports and create templates for reports that work best for you.

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Get all the data on a clear dashboard

Our calendar view shows long-term timeline that displays the tasks people will be working on. You can also check the costs and revenue generated by each team member per project, client, or a specific date range.

„My consultant is better then my own wife! He picks up the phone right after the second I call!”

Andy McCartney

Head of Product Design

  • Employee dashboard
  • Time-off requests
  • Public & Private projects

Track the time of your employees

Log time using three methods: from the calendar level, using a start-stop time tracker, or with the help of planned assignments that show what you should be working on today. Add notes to logged work time and track time spent on private and public projects.

Time Tracking made simple.

„My consultant is better then my own wife! He picks up the phone right after the second I call!”

Andy McCartney

Head of Product Design

  • Start-stop time tracking
  • Current assignments
  • Calendar view

Export timesheets for smooth settlement

You can export data about the hours spent on each project to generate an invoice and settle with your clients. We support the most common formats: XLSX, CSV and PDF.

  • PDF Timesheets export
  • .XSLX Timesheets export
  • Timesheet report templates

Use advanced reporting

Get a bird’s eye view of the time people spend working on your projects and compare plans to reality. Generate reports that match your requirements and save them as templates to streamline the process of reporting at your company.

  • Detailed Timesheet report creator
  • Billable & Non-billable activities
  • Scheduled vs Tracked work

Time Tracking that your employees will love

How many times did your employees forget to track time?

With alerts, e-mail notifications, easy-to-use timesheets & time tracking software, you will stop chasing them over and over again. 

  • Long-term project and people workload calendar
  • Alerts and email notifications
  • Reminders

Expense tracking without lifting a finger

Your specialists track time, so you can see all costs and incomes automatically. Primetric calculates everything for you based on contract terms and arrangements with clients.

Time & Expense tracking has never been so precise, yet easy at the same time.

  • Tracked time synced with hourly costs and incomes
  • Easy filtering and sorting options

Time and Expense software integrated with your favourite apps

Integrate with existing solutions and control everything from one place.

"Comparing to other tools, Primetric allows us to be fully proactive in all the resource allocation, planning, forecasting activities."
Paul Josiek

Chief Operating Officer

Time and Expense Software - FAQ

What is Time and Expense software?
Time and Expense software allows the companies and their employees to track worked hours along with their costs. 

It is beneficial for both specialists and their managers. With this solution, employees can quickly report their work without unnecessary paperwork. Managers, on the other hand, can monitor their work and its costs from a single tool. As a result, time and expense software saves time and allows companies to gain a bigger picture of their operations. 

What are the types of time and expenses?
Time and Expense is generally divided into two categories: billable and non-billable. 

Billable time and expenses include all the activities managers and employees may charge the customer for. These can be: hours worked, project-related travels, additional software, etc. 

Non-billable time and expenses, on the other hand, cannot be included in a bill for a client. They usually are all the additional activities that the company needs to take to ensure the highest quality of the product, i.e. debugging or correcting errors.

They also include costs related to additional processes related to the projects or general operations, i.e. accounting or marketing. 

What companies should monitor their time and expense?
All types of companies can benefit from monitoring their times and expenses. In theory, keeping a close eye on the scheduled and tracked hours was meant for project-based companies - and they definitely need such solutions. As the time went by, other types of businesses also started to see the advantages of time and expense software: for example, it can help them track holidays and absences, as well as simplify assigning tasks. 
What steps does one need to take to implement Time and Expense software in their company?
First, the company needs to define its needs related to time and expense tracking. While making the decision, you should take into consideration factors such as: number and status of employees, managed projects and tasks, types of accounting, and more. Time and expense software should allow you to browse all of that information!

After that, try to take a closer look at the features and benefits the tool offers. You should especially pay attention to automated features, as well as any other qualities that support further scalability of your company.
How the time and expense management process looks like?
1. The costs and times of tasks, operations and projects are discussed, estimated and entered into the system.
2. The tasks and projects are performed according to the plan. Employees track their progress and hours in the system; all of their reports are visible for their supervisors.
3. Tracked time and expenses are then compared against the estimates. Based on the data, the managers can see what could be improved, and what went as planned.
How to measure the efficiency of time and expense?
The simplest way to evaluate time management in an IT company is to calculate the billable capacity for an employee or an entire team.

Ideally, such a capacity should equal the maximum available number of hours in a month; however, that is rarely the case. When 80-90% of capacity is used for billable activities, it is considered to be a good result.

Expenses, on the other hand, can be evaluated using either a margin or general profit. The higher the metrics, the better a company is doing.

It’s so simple to get started, why wait? 

Don’t limit your business with time-consuming
spreadsheets. Be smart, work smarter.