What should a timesheet report look like?
The timesheet report is one of the most important reports for professional services companies as it combines all the information related to time tracking in the system. In short, timesheets were made to show managers:
- the time an employee has spend on all billable and non billable tasks in a form of time tracking summary,
- the costs and incomes generated by billable work on commercial projects,
- an information on the number of hours and payment needed to be included in the invoices for the customer,
- the productivity of particular employees, teams or activities and projects,
- information on time offs,
- comparison of capacity and logged time to make sure that time tracking is accurate and all the planned hours turn into real work,
- the overall results of Jira time tracking and its impact on a project.
Why are these features so important for time tracking?
These features are essential for both COO and CFOs, as they allow them to oversee the profitability and utilization metrics, monitor the time tracking data, and see whether the company is in a good shape or not. What’s more, timesheets connected with resource planning may show how plans met with reality.
However, does Jira have all of these features capable of gathering the time tracking data in a single spreadsheet?
Does Jira have timesheet reports?
If you have already found this article, you probably know that Jira is commonly used for project management (including Jira time tracking) and, broadly speaking, for gathering the information on the time spent on various projects. If you are a manager, you would probably like to analyze that information in detail and use it for Jira resource management (or Jira service management in general).
However, here’s where things become a bit more complicated, as Jira is not the best choice for timesheet reports.
What features can a manager use in Jira timesheet reports?
If you are a manager, we have bad news for you: Jira timesheet reports are very limited.
As a manager, you can use Jira’s features to:
- check the progress of a particular task or a project for a time logged on the issue,
- approve timesheets of individual employees or request their correction (no wages or accounting is included),
- oversee recent records from teams and employees.
That’s where Jira’s timesheet features end.
What timesheet features are not available in Jira?
To add an insult to an injury, Jira also lacks numerous tools you, as a manager, would probably like to use on a daily basis to track employee performance. In other words, the use of this app can leave you with no information you need to make decisions.
What features are missing in Jira?
- productivity and time reports that allows you to see whether the actual output of employees matches your expectations,
- some types of reports for time tracking (i.e. time tracking for a person or a team) that are widely used for billing and calculating wages,
- Jira resource planning and capacity management that allows managers to realistically calculate the availability of resources,
- project accounting, wages, budgeting and other financial options used for charging the customers and calculating budgets.
…and more - that is why tools such Primetric were made to expand Jira’s capabilities.
However, for now let’s focus on Jira timesheets reports - what can they do on their own?
Jira timesheet report by user
If your team already works with Jira, you probably want the tool to provide you with some more in-depth information on your colleagues' work. However, plain Jira does not have a timesheet report by user.
What reports on time spent on work are available in Jira?
As far as the report for users go, plain Jira can provide you with:
- Workload Pie Chart Report - shows the relative workload for assignees of all issues for a project or filter,
- User Workload Report - shows how much work a user has been included in Jira resource allocation, and how long it should take,
- Version Workload Report - shows how much outstanding.
Where to find these reports?
These reports can be found in a view of a particular project, under the Reports button. There you can select numerous reports available for a given operation.
However, if you are an employee looking for their reported hours from the last week, you can find them in a Kanban board in the My Work tab.
Where can I get Jira timesheet for a particular user?
Still, Jira timesheet reports by users can be found in other Jira timesheet apps, such as Primetric. For example, in Primetric you can simply go to the Reports sections and click on Timesheets. There you will find detailed information about each employee’s work, including planned time, scheduled time, difference between these two factors and related costs.
Jira timesheet report for multiple users
What if you are a manager who wants to see the work of all the employees in the team and adjust their time management strategies based on the information?
We have bad news for you - Jira can’t help you do that. The plain system has no tools capable of summarizing the work of teams or groups of people and creating time reports.
However, Jira software (whether it is Jira time tracking or timesheets) can be integrated with other tools that can expand its capabilities - Primetric is one of them.
How does the timesheet for multiple users look like in other tools?
In Reports, Timesheet, Primetric gathers the information of all the tracked hours in the company, compares them to the plan and provides information about related finances. As a result, it generates detailed timesheet reports that contain all the information both CFOs and COO need to make the best decision possible.
Tired of Jira? Connect it to Primetric and enjoy your timesheets!
As you have seen above, Jira software only has a handful of features for timesheet reports, and they often do not fulfill the needs of managers looking for some more insightful information. Fortunately for its users, Jira’s capabilities can easily be expanded via integration. For example, you can connect this tool to Primetric.
Why should you integrate Jira with Primetric?
Primetric is a comprehensive project & resource management software that was created to support companies specializing in IT and other professional services. As such, it can offer you a variety of timesheet-based features. Of course, it also integrates with your Atlassian products and, more specifically, Jira software, including Jira time tracking, Jira cost management and Jira timesheets.
What can Primetric’s timesheets do?
Primetric’s timesheets include:
- productivity reports based on time spend on allocations and projects and other time tracking data,
- all possible time tracking and timesheet reports for individual specialists, teams,
- comprehensive capacity management based on actual time offs (time off management is included in the tool) and calendar with local public holidays,
- project accounting, wages, budgeting and other financial options used for charging the customers and calculating budgets,
- the comparison of scheduled and worked time with tracked costs and income.
What else can Primetric do?
Additionally, Primetric has a variety of other tools that can help you manage teams, calculate budgets, and more.
- project estimates with wages and financial forecasts,
- timesheets for individual employees, teams and projects,
- time tracking,
- dynamic, drag-and-drop allocation calendar with Gantt charts for both projects and people,
- project accounting based on the records of tracked time,
- advanced reports for capacity, tracked time, costs of work, and more (including custom reports),
- keep your data safe thanks to advanced privacy and security protocols.
Primetric - other features
Of course, Primetric’s capabilities do not end on expanding Jira timesheet reports. Apart from the tools above, Primetric also has other features you may use to your business’ advantage. These include: resource planning, business intelligence, skill management and project accounting.